PTO Accrual Calculator
Estimate accrued PTO hours and days.
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Estimate PTO accrual
PTO accrual spreads paid time off across pay periods or time worked. Enter annual PTO days, hours per day, pay periods per year and periods worked to estimate accrued PTO hours and days. It is useful for HR notes, employee self-checks, planning time off and checking simple accrual policies.
Straight-line accrual
This calculator uses a simple straight-line method. Company caps, waiting periods, carryover and local rules can change the real balance.
Frequently asked questions
Does this replace HR records?
No. Use official HR or payroll records for the real PTO balance.
Can I use semi-monthly payroll?
Yes. Enter 24 pay periods per year.
Does it handle carryover caps?
No. It is a simple accrual estimate.